If you are concerned about controlling operating costs in your organization – and who isn’t? – you may be overlooking some hidden costs in your print environment. The typical workplace print fleet is behind an eye-opening number of costs that are sometimes dismissed as just the “cost of doing business.”
According to The Paperless Project, “The average office worker continues to use a staggering 10,000 sheets of copy paper every year”.
At the same time, tons of hard copy ends up abandoned; never picked up, or filed away never to be used again. Considering the cost and waste of an inefficient print system, even the smallest SMB could be overpaying year over year.
Get the real picture
A professional print assessment is a beneficial undertaking for offices trying to trim costs. A Managed Print Services (MPS) provider has the skill and experience to investigate and analyze a number of print-oriented issues:
- Inventory and placement of all print devices
- Usage by individual, department or organization
- Energy consumption
- Paper and toner waste
- Actual per-page cost
- Recycling efficiency and other green initiatives
Armed with this data, an MPS professional will give you a detailed, yet easy-to-understand, fact-based report pinpointing where waste is occurring in your print environment and how you can improve print output while reducing cost.
You may well find that fostering a digital document environment – where documents are securely scanned, shared and stored digitally – can dramatically reduce print costs while ensuring that all employees have immediate access to important documents. That’s something a filing cabinet can’t promise.
With the print assessment complete, an MPS provider can set up a better system addressing the unique needs of your business; whether that involves updating your print devices and software, training employees in printing best-practices or enhancing your green efforts to encourage sustainability.
Become more print-savvy