By: Carro Ford
Have you started your paper-to-digital transformation yet? If you haven’t, you’re not alone. Many organizations have put this off because they just don’t know where to start. The whole idea of digital business is overwhelming – but urgent.
When processes are paper-based, employees can’t easily access information or share it across groups, especially when teams are global, mobile or outsourced. Paper puts barriers between people and their work processes, and between different functions within the organization, resulting in dreaded “silos.”
The Biggest Digital Transformation Roadblock
Digital processes and automation seem like a logical solution. Workflow automation means using digital technology to streamline or automate a business process, ensuring that everything happens on time and in sequence. Wherever and however you can shift a task from a non-digital channel to digital, you’ll serve customers at lower cost, reduce time to revenue, and make communications more timely and responsive.
So what’s the problem? Research continually confirms that one of the main roadblocks to digital transformation (DT) is deciding which processes to transform. The vast number of processes in a typical business makes the whole notion of becoming a digitally enabled organization not a little unnerving. Is your enterprise even ready for paper-to-digital transformation? Take the test in this workbook, then follow its practical advice for going from paper to digital, one process at a time.
What’s covered in the new paper-to-digital workbook:
- Tools and techniques to propel your digital transformation journey
- Metrics to measure progress and digital transformation improvements
- Guidance for overcoming resistance to change in your organization
Launch Digital Transformation from Your MPS Foundation
Although still widely used, paper is rarely the best way to work. If you were setting up your business today from scratch, would you even design paper into your processes? Probably not. That’s why some developing economies are farther along the DT spectrum than more established markets. They don’t have the paper baggage associated with legacy processes and systems.
This new paper-to-digital workbook offers guidance for reducing the paper in your processes. The workbook explains a four-stage path for paper-to-digital transformation that uses MPS as a springboard for wide-ranging changes. The first stage: Establish how and where you use paper today, then determine what you could change.
- What do you know about the use of paper documents in your organization?
- Can you spot areas for improvement?
- How much does it cost to process your business documents?
- How long does the process typically take?
Good ideas for digital improvement projects come from hard data on how paper and printing are used within your organization. If you have MPS, document workflow analytics can capture information about how your organization uses paper documents. That, in turn, shows which documents and processes could be worth digitizing. Simpler, generic processes often represent “low-hanging fruit” ripe for digital transformation.
Printing and paper may seem marginal in operational terms, but many essential documents are still managed and processed this way. In fact, almost half of all business information is still held in hard copy. That’s why changes driven by MPS have so much potential to transform the way you work.
If you have an MPS contract, the basics are already in place for digital transformation, and much of the analytics data you need is available. The chances of DT success are greater when you engage MPS, because you can start with the day-to-day document processes that touch your device endpoints. This approach makes it easier to break DT into bite-sized chunks and implement solutions based on data. A measured pace of change lets you transform at a manageable rate. And once you start, you’ll never go back.
Download this powerful, practical workbook to drive your paper-to-digital transformation.
This article was originally posted on Enterprise Matters
Source:: xerox news