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Guest post by Brian Clark, President of Segue Systems

When most people first hear about managed print services (MPS), they think that it simply means having someone managing their print environment. Truthfully, it’s actually much more than you realize.

When selecting a managed print services provider, it’s more like investing in a partnership. This partnership will help you to drive more efficiencies in your back office, simplify workflows, and, ultimately, reduce costs and increase your profitability.

So how exactly does MPS help your organization?

Print costs are often left unchecked and unmanaged, meaning businesses spend more money than needed on their print needs. Managed print services providers look at the amount printed from every device and each machine. They also look at the amount of support needed by the current IT department to keep print devices/infrastructure running properly. With this information, your provider will be able to give you accurate suggestions for optimal printing, with the least waste, fewest resources and lowest cost.

Remember, this is a partnership. You and your provider should be working together ongoing to ensure that printing at your organization is optimal. MPS is not a one-time fix. You can expect an initial assessment and suggestions and ongoing device support, improvements and continuing management.

How to Assess the Strength of Your MPS Provider with Integrated Workflow Solutions

One of the major goals of a MPS provider is to integrate your company’s entire printing, scanning, copying and document access solutions into one cohesive package. Some providers do not have the capacity and expertise to manage this level of integration, especially with large companies. That is why you need to assess the strength of a specialized provider in integrating your workflow solutions.

Assess Your Current MPS System

Determine if your current MPS system has a unified flow throughout the diverse aspects of your business’s function. A good managed print service system will start with a secure, simple process to digitize your documents and share these documents throughout your company’s network. This network resource should be easily connected to existing print services so that all of your equipment can interface and function with the MPS system. Finally, your IT department and management should have user-friendly tools to allow for analytics and reports to be generated to determine the effectiveness of your MPS system.

Is Your MPS Provider Good Enough?

If your company’s managed print services are not well integrated across your business, it is a clear signal that your MPS provider is not effective in integrated workflow solutions. Identification of your system’s weaknesses can help you find a Managed Print Services provider that will meet your needs.

This article was originally posted on Segue Systems

Source:: xerox news