By Carro Ford

We published this classic piece in October 2014, and it’s stayed at the top of the charts ever since, with thousands of views. We say it’s earned a second showing.

You might be surprised at how many ways Managed Print Services (MPS) can improve your business. While cost is often the main driver for exploring MPS, its value can touch many other areas of your enterprise. You won’t know how much until you have an MPS assessment. That’s the first step in learning where and how MPS can transform your document environment.

Have a look at this list and see how many challenges apply to your organization. You can gain valuable insights and guidance from an MPS assessment if you struggle with:

Cost-based Drivers
1. Escalating costs of existing print infrastructure
2. Pressure to reduce business costs in general
3. Increase spend predictability
4. Cost reduction mandates to reduce print spend specifically
5. Balancing operating expense versus capital spend
6. Identifying hidden costs of equipment, archiving and business processes
7. Pressure to improve revenue and margins

Governance Issues
8. Lack of understanding of existing print infrastructure
9. No ability to track and measure print environment
10. Managing large population of unconnected output devices
11. Managing Multi-vendor environment with multiple supplier contracts
12. High concentration of desktop devices
13. Current MPS contract ending in 12-18 months
14. Struggling to meet sustainability goals

Location-based Challenges
15. Integrating systems due to mergers, acquisitions or consolidation
16. Newly merged organizations seeking efficiency and savings
17. Distributed offices and multiple locations
18. Autonomous departments making their own buying decisions
19. Growing mobile workforce or widely distributed workers

Strategic, Process and Market Considerations
20. More efficiency in paper-intensive business processes
21. Customer needs that are creating new document or workflow requirements
22. Little understanding of how printed documents get used
23. Print infrastructure not aligned to business needs
24. Increasing focus on operational efficiency due to competitive pressures
25. Highly regulated, document-intensive industry such as financial services and healthcare
26. High degree of security and compliance requirements

Even if you experience just a few of these, MPS can bring significant change. The more problems MPS can solve for you, the better your MPS ROI. An MPS assessment offers data-driven guidance for fast, long-lasting improvements. You may need an assessment — and Managed Print Services – far more than you realize.

Still have questions about Managed Print Services? You’ll find information in these free guides and ebooks:

Managed Print Services

Managed Print Services: The Next Leap Forward – How next-generation MPS can kick-start six top business initiatives

Document Analytics

Analytics: Your documents have so much to tell you. Are you listening? Five ways that data from your documents and printer fleet unlocks hidden business intelligence

Information Security

Document and Endpoint Security: Checklists and Discussion Guides for Buying Teams

What does this long-running blog post tell us? Perhaps it says that we’re always interested in good reasons to make a smart move.

This blog was originally posted on Enterprise Matters

Source:: xerox news